Request for Proposal - Safety Toolkit Go back

Friday, April 7, 2017

Requests for Proposals (RFP)

For the Alberta Sand and Gravel Association

For Independent/Contractor/Consultant Opportunity for:

Aggregate Industry Safety Toolkit 

Issued: April 10, 2017

Application Deadline: June 1, 2017

Project Completion: August 15, 2017

1. Alberta Sand and Gravel Association Overview

Our Vision

By showing to be good stewards of the land, the public would be informed and educated on the need for the non renewable resource and its importance to the province. The true value of the resource will be better understood and applied in day to day decision making affecting gravel reserves.  

The Alberta Sand and Gravel Association (ASGA) is an organization that has relevant and purposeful programs for members and the general public related to the aggregate industry in Alberta. 

Our Mission

The mission of the ASGA is to represent the interests of Alberta sand and gravel operators on key industry related issues and proposed regulatory changes. Through value added membership programs and services, we will shape the environmentally responsible and orderly development of this valuable, non-renewal natural resource in the province of Alberta.

Formed in 1974, the ASGA is focused on the orderly and responsible development of Alberta’s aggregate resources, promoting high standards of workmanship and accountability related to the environment and to the safety of their operations. 

The ASGA is dedicated to providing its membership with information affecting their business interests while raising public awareness and the profile of the aggregate industry. Mineral aggregate has the largest commercial value of any non-energy mineral resource produced in Alberta. (Mineral Aggregate Commodity Analysis - Edwards, W.A.D.: Alberta Geological Survey Open File Report 1995-08) and the aggregate industry in Alberta represents thousands of employees. 

As producers and consumers, the Aggregate industry contributes to the growth of Alberta’s Oil and Gas, Construction and Environment industries, to name a few. 

Construction aggregate resource is critical in the development of the transportation and structural infrastructure necessary to develop other new mineral and renewable resources, especially in northern Alberta.

For additional information on the ASGA, please visit the website at

2. The Request for Proposal

This request for proposal is issued by the ASGA for the purpose of identifying organizations or individual professionals that may qualify to be awarded a project-based contract related to the services described in Sexton 8. 

Interested parties are asked to read this invitation carefully and are invited to submit an application in accordance with these instructions. 

3. ASGA is not Committed to Applicant’s Expenses

The application process will not necessarily result in a commitment to sign a contract with the Applicant. ASGA shall not be liable for expenses associated with the cost of preparing the Application.

4. Distribution of the Invitation for Proposals:

  • Posting available on the ASGA Job Board and social media accounts
  • Distribute through ASGA membership
  • Post on the Society for Technical Communication job board
  • Posted through the ARHCA and the ACSA job boards

5. Entering into Contract with the ASGA:

The successful applicant will be required to enter into a Service Agreement with the ASGA. 

Please be advised that successful Applicants will be required to:

a) Provide the services for a defined period of time, with possibility of renewal;

b) Provide contract based invoicing to the ASGA as determined by the Service Agreement;

c) Provide the ASGA with a GST number for their business; and

d) Report their income and directly remit the payment of all taxes or payments assessed to levied against or in respect of their business, including income tax, Canada Pension Plan, and all other premiums or levies required by law to the appropriate Government Agency. 

6. External Factors:

The ASGA reserves the right to withdraw this RFP or terminate the resulting contract within the terms of the contract without penalty.

ASGA programs and services receive funding from various sources and therefore all contracted services are subject to budget constraints and projected participation. 

7. Selection Process:

The ASGA will review all applications. Applications will be judged based on the quality of response, experience, qualifications and cost. 

References will also be included as part of the evaluation.

Interviews may be requested by the ASGA, in addition to a requirement for additional written materials, to ascertain the qualifications of applicants. 

The ASGA reserves the right to reject any or all proposals. Proposals may be rejected if incomplete, illegible or conditional. 

8. Project Goals:

The ASGA is currently seeking a person or organization to provide Technical Writing Skills related to creating a Safety Tool Box from Information that has been compiled by the ASGA Safety Committee.  It would be the responsibility of this individual or organization to compile, format, edit, provide language, remove redundancy, provide updates to the Safety Committee and seek input as required.  Consistent branding and formatting is of the utmost importance to provide a product that is compiled in a PDF format for hard copies and another electronic copy that is internet ready for upload to our ASGA website, including indexing that would allow easy access for the ASGA website.  

The Alberta Sand and Gravel Association Health and Safety Committee is made up of a number of Subject Matter Experts working for a variety of aggregate producers across the Province. Many of these members hold safety designations and have experience in varying aspects of sand and gravel operations. Using their combined expertise, the committee has developed a detailed outline of the toolkit, which will include the following topics/ items;        

  • Safetty
  • Responsibility
  • Legislation
  • Worker Orientation & Training 
  • Hazard & Risk Assessment
  • Sample Practices 
  • Critical Practices
  • Sample Procedures (Code of Practice)
  • PPE (Personal Protective Equipment)
  • Incident Reporting
  • Emergency Response
  • Forms and Checklists

The Aggregate Industry Safety Toolkit will target supervisors and workplace occupational health and safety advisors/ safety providers with the intent that they will disseminate the information to front-line workers (ie. primary and secondary crushing operations/ service and maintenance contractors). The document will be a province-wide resource used by sand and gravel industry personnel of various education and experience levels; as such, the document will be developed in a user-friendly way that ensures it is inclusive and mindful of its audience's background.  The document will help provide companies currently in business or starting up with a basic safety tool kit that can be used as a building block to a companies Safety program.  Additionally, companies that have a safety program in place may seek the ASGA tool box to further enhance or add to their existing safety program.

9. How to Apply:

  • Clearly identify the submission with a title and reference number. 
  • Applicants are invited to submit a proposal that outlines their ideas on development and delivery of the tool kit. 
  • Provide a lump sum price along with hours to complete the package including a hourly rate should there be extra work as approved by the committee. 
  • Applicants are encouraged to e-mail to discuss the proposal or for further information. 
  • Proposals must include a resume highlighting related work experience, two references from recent clients, and two professional samples. 
  • Submit applications by Friday, April at 4:00 pm e-mail or mail to:

Alberta Sand and Gravel Association

ATTN: John Ashton

Suite 308, 10080 Jasper Avenue

Edmonton, AB T5J 1V9

Aggregate Facts

Did you know that for straight gravel hauls with minimal traffic, the price of aggregate increases $0.15 per tonne for every mile from the extraction site? Close to market reserves is one way the aggregate industry reduces environmental footprints and risk of accident.